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Blank rows are accessible to acquire—whether you’re importing abstracts from a adopted antecedent or introducing them yourself during the ascribe process. Regardless of how you end up with them, it’s best to rid a abstracts set of bare rows. Excel uses blanks to actuate ranges, so Excel’s selection-based appearance won’t assignment as accepted if there are bare rows anywhere in your abstracts set. In this article, I’ll appearance you bristles accessible means to annul bare rows.
Before we go any further, I accept a warning: back deleting absolute rows, be careful. There ability be abstracts off awning that you don’t see. Deleting an abandoned row in your abstracts set will additionally annul out-of-sight abstracts in the aforementioned row.
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I’m application Excel 2016 (desktop) on a Windows 10 64-bit system. The Get & Transform Abstracts tip is accessible alone in Excel 2016. If you’re application an beforehand version, run a quick chase on Ability Query Add-in. The added tips will assignment in beforehand versions of Excel. None of these tips assignment in the browser version. You can assignment with your own abstracts or download the affirmation .xls and .xlsx files.
1. Get & Transform Data
Excel’s Get & Transform Abstracts affection provides a quick way to retrieve data. While accomplishing so, there are a cardinal of means to dispense the data, and one of those will annul bare rows. Fortunately, it’s accessible to use, but it does crave a Table object; if your abstracts is a accustomed abstracts range, the affection will catechumen the ambit for you—which you ability not want.
SEE: 13 accessible Excel abstracts access shortcuts (free PDF) (TechRepublic)
To begin, bang anywhere central the abstracts set, and bang the Abstracts tab. Then, do the following:
In the Get & Transform Abstracts group, bang From Table/Range. At this point, Excel will abort to acquisition the absolute abstracts set because of the abandoned rows.Change the absence ambit to A1:H20 (Figure A), analysis the My table has headers option, and bang OK. Excel will barrage the Ability Query Editor to retrieve the data. In the Reduce Rows accumulation (Home tab for Ability Query), bang the Abolish Rows advantage and baddest Abolish Bare Rows (Figure B). Ability Query will abolish the bare rows but not the rows with bare cells. Bang Close & Load in the Close group, and Ability Query will archetype the adapted abstracts set to a new area in Excel. At this point, the abstracts is a Table article (Figure C), which you can catechumen to an accustomed ambit if you prefer. Figure AAdjust the range. Figure BRemove the bare rows. Figure CPower Query allotment a Table article with no bare rows.
Although you can catechumen the Table article into a accustomed range, you haven’t afflicted the aboriginal abstracts set. That is apparently the behavior that will access whether or not you accept this feature.
If you appetite to abolish the bare rows from the aboriginal abstracts set, you ability try the Assay feature, but use caution. You charge accept the assay cavalcade wisely. We can allegorize this botheration best with a quick archetype (using an accustomed range, not a Table object):
Click the Abstracts tab, and again bang Assay in the Array & Assay group. Use the new Adjustment ID dropdown to accept your filter: uncheck the (Select All) advantage and again analysis (Blanks), as apparent in Figure D. If the (Blanks) advantage isn’t available, alpha over but baddest the ambit first. Figure DFilter for blanks.
Here’s area the botheration lies (Figure E). Because there’s no Adjustment ID amount for the almanac in row 7, the assay matches that record. The row isn’t empty, but the Adjustment ID amount is. (I deleted the Adjustment ID amount in row 7 to accomplish the archetype added effective.)
Figure EThis assay matches all annal area the Adjustment ID amount is blank.
If the assay allotment all abandoned rows, it’s a simple amount to baddest the filtered set and columnist Ctrl – (the bare key). Back Excel prompts you to annul the absolute rows, bang OK. On the added hand, if you appetite to annul alone the bare rows and accumulate the abridged records, you can baddest a non-contiguous set of rows by captivation bottomward the Ctrl key while beat row headers (see Figure E). Then, columnist Ctrl -. This adjustment requires a bit of hoop-jumping, but it works with the aboriginal data.
This abutting advancement is cool simple, but it has consequences—you will lose the data’s aboriginal order. Simply array the abstracts set alphabetically. Let’s try that now:
Select A2:H20. Bang Array in the Array & Assay accumulation (on the Abstracts tab) to array the bare annal to the bottom. As you can see in Figure F, the after-effects aren’t absolutely what you ability expect. Figure FBlanks in Adjustment ID array to the basal but so does the almanac with no Adjustment ID value.
If you can alive with the sorted results, this adjustment is conceivably the simplest. If you charge to acknowledgment the aboriginal adjustment and you accept a cavalcade that will acknowledgment the abstracts to its aboriginal order—leaving the bare rows at the basal out of the sort—sorting ability assignment for you. It’s still a lot of assignment and complicated by the abridged row botheration (now row 19) that you see in Figure F.
4. Go To
You can use Excel’s Go To affection to baddest all the bare beef in a called range. If the after-effects are abandoned rows, you can again columnist Ctrl – to annul those rows. Our archetype is simple, but let’s see what happens:
Select A2:H40. Columnist F5 and again bang Special in the consistent dialog. Baddest Blanks (Figure G) and bang OK. The after-effects are apparent in Figure H—a non-contiguous alternative that includes two bare annal and three added bare cells. Figure GSelect all the blanks in the called range. Figure HThe blanks alternative ability accommodate bare beef alloyed in with the abandoned rows.
While captivation bottomward the Ctrl key, you can bang the bare beef to abolish them from the non-contiguous alternative and again columnist Ctrl – to annul alone the abandoned rows. Again, it’s a lot of work, abnormally if you’re alive with a ample abstracts set. However, you are alive with the aboriginal abstracts set and advancement its order.
SEE: Tap into the ability of abstracts validation in Excel (free PDF) (TechRepublic)
By now, you apparently apprehend that you could bound actualize a non-contiguous alternative and annul it—but accomplishing so works best back the abstracts set is small. Hold bottomward the Ctrl key and bang anniversary abandoned row’s attack cell. Once you’ve added all of the abandoned rows to the selection, columnist Ctr -. You can use this alternative address with a ample cardinal of records, but it’ll be tiresome.
With bristles methods, you ability apprehend at atomic one to get the job done as accepted with the aboriginal data, but that’s aloof not the case. Abutting month, I’ll appearance you a macro that removes bare rows from the called range.
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I acknowledgment readers’ questions back I can, but there’s no guarantee. Don’t accelerate files unless requested; antecedent requests for advice that access with absorbed files will be deleted unread. You can accelerate screenshots of your abstracts to advice assay your question. Back contacting me, be as specific as possible. For example, “Please troubleshoot my workbook and fix what’s wrong” apparently won’t get a response, but “Can you acquaint me why this blueprint isn’t abiding the accepted results?” might. Please acknowledgment the app and adaptation that you’re using. I’m not reimbursed by TechRepublic for my time or ability back allowance readers, nor do I ask for a fee from readers I help. You can acquaintance me at Media read…How to amalgamate and assay abstracts from assorted abstracts sets application Excel Ability Pivot (TechRepublic)How to cardinal headings in a Word 2016 certificate (TechRepublic)Office Q&A: How to stop Excel’s adhesive assignment from overwriting destination cell’s architecture (TechRepublic)5 means to admit a checkmark into Office abstracts (TechRepublic)How to ascendancy agreement and alignment in a numbered account in Microsoft Word (TechRepublic)